Statutory Committees and Their Mechanism

The institution is committed to providing a safe, inclusive, transparent and supportive environment for all students and staff. To achieve this, various statutory and institutional committees are constituted in accordance with the guidelines of the University Grants Commission (UGC), Bangalore University and other applicable regulatory authorities.

These committees play an important role in supporting the academic and administrative functioning of the institution. They also contribute to student welfare, grievance redressal, discipline, equality, ethical practices, and the institution’s overall development.

Objectives

The committees are established with the following objectives:

To ensure that the institution follows applicable statutory and regulatory requirements.
To promote transparency, accountability and participation in institutional activities.
To provide a safe, respectful and supportive environment for students and staff.
To provide an appropriate mechanism for receiving and addressing grievances and concerns.
To promote gender equality, discipline, student welfare and academic development.
To support continuous improvement in the functioning of the institution.

Mechanism for the Functioning of Committees

The institution follows a systematic and transparent process for the constitution and functioning of its various committees.

1. Constitution of Committees

Committees are constituted by the Principal of the institution based on applicable regulations and institutional requirements. The composition of each committee includes a Chairperson and other members as prescribed. External experts, student representatives or other members are included wherever required.

2. Roles and Responsibilities

Each committee has clearly defined objectives, functions and responsibilities. The members are informed of their respective roles and work together to ensure that the responsibilities assigned to the committee are carried out effectively.

3. Meetings and Discussions

The committees meet periodically or whenever a specific matter requires their attention. During the meetings, relevant issues are discussed, suggestions are considered, and suitable decisions or action plans are formulated.

4. Implementation and Follow-up

The committees communicate their decisions and recommendations to the concerned departments or authorities for necessary action. The respective committee follows up on the implementation of the decisions and reviews the progress wherever required.

5. Documentation and Record Keeping

The institution maintains proper records of committee activities, including notices, meeting agendas, attendance, minutes of meetings, reports, recommendations and Action Taken Reports (ATR). These records provide evidence of the functioning of the committees and support institutional monitoring and quality assurance.

6. Review and Continuous Improvement

The functioning of each committee is reviewed periodically to understand its effectiveness and identify areas for improvement. Feedback, observations and recommendations are considered while planning subsequent activities. This helps the institution strengthen its governance practices and continuously improve the support provided to students and staff.

7. Commitment to Good Governance

Through the effective functioning of these committees, the institution strives to ensure transparency, accountability, fairness and inclusiveness in its academic and administrative practices. The committees serve as an important link between institutional policies and their effective implementation, contributing to a positive and quality-oriented educational environment.

1. Grievance Redressal Mechanism

Position	Proposed Member
Chairperson	Dr. Manjunath S., Principal
Member	Dr. M. Surekha, Dean – Academics & Research
Member	Mrs. Rajashree G., Associate Professor
Member	Mrs.Deepa.T., HOD – BCA
Member	Mrs. Yashodha S. L., HOD – M.Com
Special Invitee	Student representative nominated by Principal
Secretary/Coordinator	Mrs. Rashmi, HR Coordinator & Admin

1. About the Grievance Redressal Mechanism

Don Bosco Institute of Management Studies & Computer Applications (DBIMSCA) is committed to providing a safe, transparent, inclusive, and supportive environment for all its stakeholders. The institution has established a Grievance Redressal Mechanism to address concerns and complaints in a fair, impartial, and confidential manner.

The online Grievance Redressal Portal is available to students, parents, teaching faculty, and non-teaching staff to submit their grievances and seek appropriate redressal. The mechanism aims to ensure that grievances are acknowledged, examined, and forwarded to the concerned departments or authorities for necessary action.

2. Objectives

To provide an accessible platform for stakeholders to submit grievances.
To ensure fair, transparent, and impartial consideration of complaints.
To maintain confidentiality and protect the identity of complainants.
To refer grievances to the appropriate departments or authorities for necessary action.
To promote a harmonious, respectful, and supportive institutional environment.
To maintain records of grievances and monitor the action taken.

3. Online Grievance Registration Procedure

Stakeholders may follow the steps below to register a grievance online.

Visit the official institutional website: https://dbimsca.edu.in
Click on Quick Links on the website dashboard.
Select the Grievances option on the relevant page.
Click on the grievance registration link provided.
Complete the Google Form with the necessary details and submit it.

Note: Complainants are requested to provide accurate and sufficient information to enable the institution to examine the grievance and initiate appropriate action.

4. Availability of the Online Grievance Form

Stakeholders may access the form through the institution’s official website by following the registration procedure described above.

5. Grievance Redressal Procedure

The institution follows the procedure outlined below for handling grievances:

Receipt of Grievances: Grievances submitted through the online form are received and recorded for official purposes.
Confidentiality: The identity and personal details of the complainant shall be treated confidentially and shared only with authorized committee members or persons who need the information for grievance examination and resolution.
Scrutiny and Analysis: The Grievance Redressal Committee examines and analyses the complaints received.
Committee Review: The Grievance Redressal Committee convenes meetings as required, depending on the nature and urgency of the grievances.
Action and Follow-up: Appropriate action is initiated, and follow-up is undertaken to monitor the progress of grievance resolution.
Record Maintenance: Grievances received, proceedings, and action taken are documented and maintained for institutional records and quality assurance purposes.

6. Confidentiality and Protection of Complainants

DBIMSCA respects the privacy of all stakeholders who submit grievances. The identity of the complainant shall be kept confidential and shall not be disclosed except to authorized committee members or other persons where disclosure is necessary for fair examination and resolution of the grievance, subject to applicable rules and requirements.

All grievances shall be handled with due sensitivity, impartiality, and discretion. Stakeholders are encouraged to submit genuine grievances without fear of unfair treatment or retaliation.

7. Responsibilities of the Grievance Redressal Committee

The Grievance Redressal Committee is responsible for:

Receiving and examining grievances submitted by stakeholders.
Maintaining proper documentation of complaints received.
Categorizing and forwarding grievances to the concerned departments or authorities.
Reviewing the action taken and monitoring the progress of resolution.
Conducting committee meetings whenever required.
Maintaining confidentiality and impartiality throughout the process.
Recommending appropriate measures to prevent the recurrence of similar grievances.

8. General Guidelines for Stakeholders

Grievances should be submitted in a clear, factual, and respectful manner.
Relevant details should be provided to facilitate examination of the complaint.
The online grievance mechanism should be used for genuine institutional concerns.
All grievances received will be documented for official record and follow-up.
Urgent matters involving safety, harassment, discrimination, or other serious concerns should be brought directly to the appropriate institutional authority or designated committee without waiting for the monthly online form opening.

9. Commitment to Stakeholders

DBIMSCA is committed to addressing stakeholder grievances through a systematic, confidential, and accountable process. The institution strives to ensure that every grievance receives due consideration and is referred to the appropriate authority for necessary action, thereby strengthening institutional transparency, stakeholder trust, and continuous improvement.

For Grievance Registration: Visit https://dbimsca.edu.in → Quick Links → Grievances → Online Grievance Form.

2. Anti-ragging Committee And Anti-ragging Mechanism

1. Introduction

Don Bosco Institute of Management Studies & Computer Applications (DBIMSCA) is committed to providing a safe, inclusive, and ragging-free campus for all students. The institution strictly prohibits ragging in any form within the campus, hostels, transportation facilities, and other locations associated with institutional activities.

In accordance with the UGC Regulations on Curbing the Menace of Ragging in Higher Educational Institutions, 2009, as amended from time to time, and other applicable directions of the University Grants Commission (UGC) and Bangalore University, the institution has established an Anti-Ragging Committee and an appropriate mechanism to prevent, prohibit, and address incidents of ragging.

The institution follows a zero-tolerance approach towards ragging and is committed to safeguarding the dignity, safety, and well-being of every student.

2. Definition of Ragging

Ragging includes any conduct by a student or group of students that causes, or is likely to cause, physical or psychological harm, fear, humiliation, embarrassment, or distress to another student.

Ragging may include, but is not limited to:

Physical or verbal abuse, assault, threats, or intimidation.
Teasing, insulting, humiliating, or harassing students, particularly freshers.
Forcing students to perform acts against their will or personal dignity.
Compelling students to participate in activities that cause physical or mental discomfort.
Any act that adversely affects a student's dignity, safety, mental health, or academic life.
Any other conduct falling within the definition of ragging under applicable UGC regulations.

Ragging is strictly prohibited, irrespective of the place or circumstances in which it occurs, where the conduct falls within the applicable regulations.

Objectives of the Anti-Ragging Committee

To prevent and prohibit ragging in all forms and ensure a safe, respectful, and welcoming campus environment, particularly for newly admitted students.
To create awareness among students about the consequences of ragging and promote mutual respect, discipline, and inclusion.
To establish accessible mechanisms for reporting ragging incidents and ensure the timely examination of complaints.
To recommend and facilitate appropriate action in accordance with applicable UGC regulations and institutional policies.
To monitor the implementation and effectiveness of anti-ragging measures and maintain relevant records for institutional compliance and continuous improvement.

4. Constitution of the Anti-Ragging Committee

Position	Proposed Member
Chairperson	Dr. Manjunath S., Principal
Member	Dr. M. Surekha, Dean – Academics & Research
Member	Mrs. Veena R., Director – MCA
Member	Mrs. Champa T., HOD – MBA
Member	Mr.Bharath.S.B –Assistant professor MBA
Member	Mr. Gopinatha M. A., Office Superintendent
Student Representatives	To be nominated from senior/junior students
Parent Representative	To be nominated
Local Police Representative	To be nominated/invited as applicable

5. Anti-Ragging Mechanism and Procedure

The institution follows a preventive and responsive mechanism to address ragging-related concerns.

Step 1: Awareness and Prevention

Conduct anti-ragging awareness programmes for students, faculty
Display anti-ragging notices and relevant helpline details at prominent locations.
Inform newly admitted students and their parents about anti-ragging rules and consequences.
Obtain anti-ragging undertakings or declarations wherever required under applicable regulations.
Promote mentoring, orientation programmes, and healthy interaction between senior and junior students.

Step 2: Reporting a Complaint

Any student, parent, faculty member, staff member, or other person with knowledge of an alleged ragging incident may report it through the designated institutional reporting channels.

Complaints may be brought to the notice of the Principal, Anti-Ragging Committee, or designated institutional authority through the officially published contact details.

Reports should include the incident details, date, location, persons involved, and any available supporting information, wherever possible.

Students should not be required to wait for a scheduled committee meeting to report an urgent incident.

Step 3: Immediate Safety Measures

Upon receiving information about an alleged incident, the institution shall assess the urgency and take appropriate steps to protect the affected student, prevent further harm, and refer the matter to the appropriate authorities wherever necessary.

Serious incidents involving threats, violence, or immediate danger shall be escalated promptly to the competent authorities and law-enforcement agencies, as applicable.

Step 4: Preliminary Assessment and Inquiry

The Anti-Ragging Committee or other competent body shall examine the complaint in accordance with applicable regulations and institutional procedures.

The inquiry shall be conducted fairly and objectively, with due consideration for the safety, dignity, and rights of the affected student and other persons concerned.

Relevant statements, documents, and other available evidence shall be examined and recorded appropriately.

Step 5: Recommendations and Disciplinary Action

Based on the findings, the Committee shall make recommendations to the competent authority for appropriate action in accordance with applicable UGC regulations, university directions, and institutional rules.

Depending on the nature and seriousness of the incident, action may include one or more of the disciplinary measures prescribed under the applicable regulations. Criminal conduct shall be reported to the appropriate law-enforcement authorities wherever required.

Step 6: Follow-up and Monitoring

The institution shall monitor the implementation of approved action, provide appropriate support to the affected student, and take preventive measures to reduce the risk of recurrence.

The Committee shall review anti-ragging measures periodically and maintain records of complaints, inquiries, decisions, awareness programmes, and action taken, subject to applicable confidentiality requirements.

6. Responsibilities of the Anti-Ragging Committee

The Anti-Ragging Committee shall:

Monitor and oversee the implementation of anti-ragging measures.
Conduct awareness and sensitisation programmes.
Promote a safe and supportive campus environment.
Receive, examine, and appropriately refer complaints of ragging.
Recommend necessary preventive and disciplinary measures.
Coordinate with institutional authorities and external agencies where required.
Review complaints and action taken to ensure appropriate follow-up.
Maintain relevant records and submit reports to competent authorities whenever required.

7. Responsibilities of Students

All students are expected to:

Refrain from ragging, bullying, intimidation, harassment, and humiliating conduct.
Treat fellow students with dignity and respect.
Cooperate with anti-ragging awareness and prevention initiatives.
Report incidents of ragging or suspected ragging promptly.
Comply with institutional rules and applicable anti-ragging regulations.

Ignorance of the rules shall not be treated as an excuse for engaging in ragging.

8. Confidentiality and Protection

Complaints shall be handled sensitively, and information shall be shared only with persons authorised or required to deal with the matter. The institution shall take appropriate steps to protect complainants and affected students from intimidation or retaliation, consistent with applicable law and procedural requirements.

9. Institutional Commitment

DBIMSCA is committed to maintaining a campus free from ragging, intimidation, and harassment. The institution encourages all stakeholders to cooperate in preventing ragging and promoting a culture of dignity, mutual respect, inclusion, and student well-being.

Every reported incident shall receive due attention and be addressed through the prescribed institutional and regulatory procedures.

For assistance or to report an incident of ragging, students may contact the Principal or the Anti-Ragging Committee through the official contact details published by the institution.

3. INTERNAL COMPLAINTS COMMITTEE (ICC)

1. Introduction

Don Bosco Institute of Management Studies & Computer Applications (DBIMSCA) is committed to providing a safe, inclusive, gender-sensitive, and respectful environment for all students and employees. The institution maintains a zero-tolerance approach towards sexual harassment and is committed to protecting the dignity, equality, and rights of its stakeholders.

The Internal Complaints Committee (ICC) is constituted to prevent, prohibit, and address complaints of sexual harassment in accordance with the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013, and the University Grants Commission (Prevention, Prohibition and Redressal of Sexual Harassment of Women Employees and Students in Higher Educational Institutions) Regulations, 2015, as applicable.

2. Objectives of the ICC

To prevent and prohibit sexual harassment and promote a safe, inclusive, and respectful campus environment.
To create awareness about gender sensitisation, workplace dignity, and the rights and responsibilities of students and employees.
To provide an accessible and confidential mechanism for reporting complaints of sexual harassment.
To conduct impartial inquiries and recommend appropriate action in accordance with applicable laws and regulations.
To monitor preventive measures, maintain required records, and promote a culture of dignity, equality, and mutual respect.

3. Constitution of the Internal Complaints Committee

Position	Proposed Member
Presiding Officer	Mrs. Rajashree G., Associate Professor
Member	Mrs. Champa T., Associate Professor & HOD – MBA
Member	Mr.Naveen Kumar H.M., Assistant Professor – MCA
Member	Mrs. Yashodha S. L., HOD – M.Com
Member	Mrs. Bharathi M. S., Assistant Professor – Languages
Member	Mrs. Meera S. Rao, Placement & Training Officer
External Member	To be nominated from an NGO/organisation/person familiar with women’s issues
Non-teaching representative	Mrs. Rashmi, HR Coordinator & Admin

4. Scope of the ICC

The ICC addresses complaints of sexual harassment falling within its statutory jurisdiction and applicable institutional regulations. Matters may concern students, teaching faculty, non-teaching staff, or other persons covered by the applicable legal framework.

Sexual harassment may include unwelcome physical contact or advances, demands for sexual favours, sexually coloured remarks, showing pornography, or other unwelcome physical, verbal, or non-verbal conduct of a sexual nature, as defined under applicable law.

The scope of protection and the places or circumstances covered shall be determined in accordance with the relevant legislation and UGC regulations.

5. ICC Complaint Redressal Mechanism

The institution follows a systematic procedure for receiving and addressing complaints.

Step 1: Submission of Complaint

An aggrieved person may submit a written complaint to the Presiding Officer or any authorised member of the ICC through the official contact details published by the institution. Complaints should include relevant details such as the nature of the incident, date, place, persons involved, and supporting information, wherever available.

Complaints shall be handled within the time limits prescribed under applicable law. Under the POSH Act, a complaint is ordinarily required to be made within three months of the incident or, in the case of a series of incidents, within three months of the last incident, subject to the provisions for extension permitted by law.

Step 2: Receipt and Preliminary Examination

The ICC shall receive and examine the complaint to determine the appropriate course of action under applicable law and regulations. The complainant shall be informed about the prescribed procedure and available support.

Step 3: Inquiry and Fair Hearing

Where a formal inquiry is required, the ICC shall conduct the proceedings in accordance with applicable legal requirements, providing the parties a fair opportunity to present their respective accounts and relevant evidence.

Step 4: Recommendations and Action

Upon completion of the inquiry, the ICC shall submit its findings and recommendations to the competent authority within the prescribed period. The institution shall take appropriate action in accordance with the applicable law, service rules, institutional regulations, and the recommendations of the Committee.

Step 5: Follow-up and Record Maintenance

The institution shall monitor the implementation of the action taken, maintain relevant records, and undertake appropriate preventive measures to reduce the risk of recurrence.

6. Confidentiality and Protection

The ICC shall maintain confidentiality regarding the complaint, the identities and addresses of the complainant and respondent, witnesses, conciliation and inquiry proceedings, recommendations, and action taken, as required under applicable law.

Information shall not be disclosed or published except as permitted by law. The institution shall take appropriate steps to prevent intimidation, victimisation, or retaliation against persons involved in the complaint process.

7. Preventive and Awareness Activities

The ICC shall undertake appropriate preventive and awareness initiatives, including:

Conducting gender-sensitisation and awareness programmes for students and employees.
Displaying information about the ICC, complaint procedures, and relevant legal provisions.
Promoting respectful behaviour, gender equality, and professional ethics.
Encouraging stakeholders to report concerns without fear of retaliation.
Reviewing preventive measures and recommending improvements wherever necessary.

8. Responsibilities of the ICC

The responsibilities of the Committee include:

Receiving and addressing complaints within its jurisdiction.
Conducting inquiries in accordance with applicable law and regulations.
Recommending appropriate action to the competent authority.
Maintaining confidentiality and ensuring procedural fairness.
Organising awareness and gender-sensitisation programmes.
Maintaining required documentation and submitting reports to the appropriate authorities as prescribed.

10. Institutional Commitment

DBIMSCA is committed to maintaining an environment free from sexual harassment, discrimination, intimidation, and retaliation. The institution encourages all stakeholders to uphold dignity, equality, and mutual respect and to cooperate with the ICC in building a safe and supportive educational and working environment.

4. Sc/St Cell – Mechanism And Functions

1. Introduction

Don Bosco Institute of Management Studies & Computer Applications (DBIMSCA) is committed to promoting equality, social justice, inclusiveness, and equal educational opportunities for all students and employees. The institution has established an SC/ST Cell to support the welfare of students belonging to the Scheduled Castes (SC) and Scheduled Tribes (ST), address their grievances, and promote an environment free from caste-based discrimination and harassment.

The Cell functions in accordance with applicable Government of India provisions, University Grants Commission (UGC) regulations and guidelines, and directions issued by the affiliating university and other competent authorities.

2. Objectives of the SC/ST Cell

To safeguard the rights and interests of SC/ST students and employees and promote equal opportunities.
To prevent caste-based discrimination, harassment, and unequal treatment within the institution.
To provide an accessible mechanism for registering and addressing grievances relating to discrimination and the welfare of SC/ST stakeholders.
To create awareness about constitutional safeguards, educational opportunities, scholarships, and applicable welfare schemes.
To monitor the implementation of relevant policies, maintain records, and recommend measures for an inclusive and supportive campus environment.

3. Constitution of the SC/ST Cell

Position	Proposed Member
Chairperson	Principal
Coordinator	Mrs. Deepa T., Assistant Professor – MCA
Member	Mr. Bharath S. B., Assistant Professor – MBA
Member	Ms. Keerthi Yadav K., Assistant Professor – MCA
Member	Mrs. Pooja N., Assistant Professor – Commerce
Member	Ms.Tejashwini Office Assistant
Student Representative	Nominated student

4. Functions and Responsibilities

The SC/ST Cell shall:

Promote equality, inclusion, and respect for the rights of SC/ST students and employees.
Receive and facilitate the redressal of grievances relating to caste-based discrimination and other matters within its scope.
Guide eligible students regarding scholarships, fellowships, financial assistance, and other applicable welfare schemes.
Conduct awareness programmes on constitutional safeguards, social justice, and equal opportunities.
Coordinate with the Principal, Heads of Departments, and relevant institutional authorities to address concerns.
Maintain records of grievances, action taken, awareness programmes, and other relevant activities.
Recommend preventive and corrective measures to strengthen institutional equity and inclusion.

5. SC/ST Grievance Redressal Mechanism

The institution follows a systematic process for receiving and addressing SC/ST Grievances

Stakeholders may follow the steps below to register a SC/ST Grievances online.

Visit the official institutional website: https://dbimsca.edu.in
Click on Quick Links on the website dashboard.
Select the Grievances option on the relevant page.
Click on the grievance registration link provided.
Complete the Google Form with the necessary details and submit it.

The institution follows the procedure outlined below for handling grievances:

Receipt of SC/ST Grievances: Grievances submitted through the online form are received and recorded for official purposes.
Confidentiality: The identity and personal details of the complainant shall be treated confidentially and shared only with authorized committee members or persons who need the information for SC/ST grievance examination and resolution.
Scrutiny and Analysis: The Grievance SC/ST Redressal Committee examines and analyses the complaints received.
Committee Review: The SC/ST Grievance Redressal Committee convenes meetings as required, depending on the nature and urgency of the grievances.
Action and Follow-up: Appropriate action is initiated, and follow-up is undertaken to monitor the progress of grievance resolution.
Record Maintenance: SC/ST Grievances received, proceedings, and action taken are documented and maintained for institutional records and quality assurance purposes

7. Awareness and Student Support Activities

The SC/ST Cell may organise the following activities:

Awareness programmes on constitutional rights and safeguards.
Information sessions on scholarships and government welfare schemes.
Student counselling and guidance regarding academic and institutional support.
Programmes promoting social harmony, inclusion, and respect for diversity.
Periodic reviews of grievances and measures taken to improve student support.

9. Institutional Commitment

DBIMSCA is committed to upholding equality, dignity, and social justice and to ensuring that SC/ST students and employees can participate in institutional activities without discrimination. The institution strives to provide a supportive educational and working environment through awareness, accessible grievance redressal, and continuous monitoring of its equity-related initiatives.

OBC CELL – MECHANISM AND FUNCTIONS

1. Introduction

Don Bosco Institute of Management Studies & Computer Applications (DBIMSCA) is committed to promoting social justice, equal opportunities, inclusive education, and the welfare of students from Other Backward Classes (OBC). The OBC Cell facilitates awareness of educational opportunities, scholarships, welfare schemes, and institutional support available to eligible students.

The Cell functions in accordance with applicable Government of India and Government of Karnataka policies, University Grants Commission (UGC) guidelines, and directions issued by the affiliating university and other competent authorities.

2. Objectives of the OBC Cell

To promote equal educational opportunities and support the academic welfare of students belonging to OBC categories.
To create awareness about scholarships, fellowships, financial assistance, and applicable government welfare schemes.
To provide guidance and facilitate the redressal of grievances relating to educational access, welfare, and discrimination within the Cell’s scope.
To promote an inclusive campus environment based on equality, dignity, and respect for diversity.
To monitor student support initiatives and maintain relevant records of activities, grievances, and action taken.

3. Constitution of the OBC Cell

Position	Proposed Member
Chairperson	Mrs. Veena R., Director – MCA
Coordinator	Mrs. Yashodha S. L., HOD – M.Com
Member	Dr. Puttamaraiah K. P., HOD – Languages
Member	Mr. Narayanaswamy B. V., Librarian
Member	Ms.Sushmitha- Office Assistant
Student Representative	Nominated student

4. Functions and Responsibilities

The OBC Cell shall:

Provide information and guidance on scholarships and welfare schemes available to eligible OBC students.
Assist students in understanding eligibility criteria, application procedures, and documentation requirements.
Coordinate with the concerned institutional offices regarding scholarship applications and related student-support matters.
Receive and facilitate the referral of grievances relating to educational access, welfare, and discrimination.
Organise awareness programmes on educational opportunities, social inclusion, and student welfare.
Maintain records of activities, grievances, referrals, and action taken.
Recommend measures to improve student support and promote an equitable learning environment.

5. OBC Grievance Redressal Mechanism

The Cell follows a systematic procedure for handling grievances within its scope.

Step 1: Submission of Grievance

Visit the official institutional website: https://dbimsca.edu.in
Click on Quick Links on the website dashboard.
Select the Grievances option on the relevant page.
Click on the grievance registration link provided.
Complete the Google Form with the necessary details and submit it.

Step 2: Registration and Preliminary Review

The grievance shall be recorded and examined to identify the appropriate course of action.

Step 3: Referral to the Concerned Authority

Matters relating to scholarships, documentation, academic support, or administrative issues shall be forwarded to the concerned department or competent authority for necessary action.

Step 4: Action and Follow-up

The Cell shall coordinate with the relevant authority to monitor progress and communicate updates to the complainant, wherever appropriate.

Step 5: Record Maintenance

Grievances, referrals, activities, and action taken shall be documented and maintained for institutional review and quality assurance.

Complaints involving caste-based discrimination, harassment, or other matters outside the Cell’s specific scope shall be referred to the appropriate statutory committee or competent authority, as applicable.

6. Confidentiality and Fair Treatment

The OBC Cell shall handle grievances sensitively and share information only with authorised persons who require it for appropriate examination and resolution. Students shall be encouraged to seek assistance without fear of unfair treatment or retaliation.

7. Awareness and Student Support Activities

The OBC Cell may undertake the following activities:

Awareness sessions on OBC scholarships and government welfare schemes.
Guidance on eligibility criteria, application procedures, and supporting documents.
Coordination with the scholarship and student welfare sections.
Programmes promoting social inclusion, equality, and mutual respect.
Periodic review of student-support requirements and recommendations for improvement.

9. Institutional Commitment

DBIMSCA is committed to promoting inclusive education and ensuring that eligible OBC students are informed about available educational opportunities and institutional support. Through guidance, coordination, grievance referral, and awareness initiatives, the institution strives to strengthen student welfare and equal access to education.

Minority Cell – Mechanism And Functions

1. Introduction

Don Bosco Institute of Management Studies & Computer Applications (DBIMSCA) is committed to promoting inclusive education, equal opportunities, social harmony, and student welfare. The Minority Cell facilitates awareness of educational opportunities, scholarships, government welfare schemes, and institutional support available to eligible students belonging to religious and linguistic minority communities.

The Cell functions in accordance with applicable Government of India and Government of Karnataka policies, relevant University Grants Commission (UGC) guidelines, and directions issued by the affiliating university and other competent authorities.

2. Objectives of the Minority Cell

To promote equal educational opportunities and support the academic welfare of eligible students belonging to minority communities.
To create awareness about scholarships, financial assistance, educational opportunities, and applicable government welfare schemes.
To provide guidance and facilitate the referral of grievances relating to student welfare, educational access, and discrimination.
To promote an inclusive campus environment based on equality, dignity, mutual respect, and cultural diversity.
To monitor student-support initiatives and maintain records of activities, grievances, and action taken.

3. Constitution of the Minority Cell

Position	Proposed Member
Chairperson	Dr. Manjunath S., Principal
Coordinator	Ms. Arbeena
Member	Ms. Shaheen noor
Member	Mr. Bharath S B
Member	Mr. Chandrashekar H
Student Representatives	Nominated students

4. Functions and Responsibilities

The Minority Cell shall:

Provide information and guidance on scholarships and welfare schemes available to eligible minority-community students.
Assist students in understanding eligibility criteria, application procedures, and documentation requirements.
Coordinate with the concerned institutional offices regarding scholarship applications and student-support matters.
Facilitate the referral of grievances relating to educational access, student welfare, and discrimination to the appropriate authority.
Organise awareness programmes on educational opportunities, social inclusion, cultural diversity, and mutual respect.
Maintain records of activities, grievances, referrals, and action taken.
Recommend measures to improve student support and promote an inclusive learning environment.

5. Minority Cell Grievance Redressal Mechanism

The Cell follows a systematic procedure for addressing grievances within its scope.

Step 1: Submission of Grievance

Visit the official institutional website: https://dbimsca.edu.in
Click on Quick Links on the website dashboard.
Select the Grievances option on the relevant page.
Click on the grievance registration link provided.
Complete the Google Form with the necessary details and submit it.

Step 2: Registration and Preliminary Review

The grievance shall be recorded and examined to identify the appropriate course of action.

Step 3: Referral to the Concerned Authority

Step 4: Action and Follow-up

The Cell shall coordinate with the relevant authority to monitor progress and communicate updates to the complainant, wherever appropriate.

Step 5: Record Maintenance

Grievances, referrals, activities, and action taken shall be documented and maintained for institutional review and quality assurance.

Complaints involving discrimination, harassment, or other matters falling under a statutory committee’s jurisdiction shall be referred to the appropriate committee or competent authority, as applicable.

6. Confidentiality and Fair Treatment

The Minority Cell shall handle grievances sensitively and share information only with authorised persons who require it for appropriate examination and resolution. Students shall be encouraged to seek assistance without fear of unfair treatment or retaliation.

7. Awareness and Student Support Activities

The Minority Cell may undertake the following activities:

Awareness sessions on minority scholarships and applicable government welfare schemes.
Guidance on eligibility criteria, application procedures, and supporting documents.
Coordination with the scholarship and student welfare sections.
Programmes promoting cultural understanding, social inclusion, and mutual respect.
Periodic reviews of student-support requirements and recommendations for improvement.

9. Institutional Commitment

DBIMSCA is committed to promoting inclusive education, equal opportunities, and respect for cultural and religious diversity. Through awareness, guidance, grievance referral, and student-support initiatives, the institution strives to provide a welcoming and supportive educational environment for all students.

Equal Opportunity Cell (Eoc) – Mechanism And Functions

1. Introduction

Don Bosco Institute of Management Studies & Computer Applications (DBIMSCA) is committed to promoting equality, inclusiveness, social justice, and equal access to educational opportunities. The Equal Opportunity Cell (EOC) works towards creating an inclusive academic environment in which all students and employees are treated with dignity and respect, without discrimination based on caste, religion, gender, disability, socioeconomic background, or other grounds protected under applicable law.

The Cell facilitates awareness, student support, access to educational opportunities, and the referral of grievances to the appropriate institutional authorities. It functions in accordance with applicable University Grants Commission (UGC) guidelines, government policies, and directions of the affiliating university and other competent authorities.

2. Objectives of the Equal Opportunity Cell

To promote equal opportunities and prevent discrimination in access to education and institutional facilities.
To support students from disadvantaged and underrepresented groups through awareness, guidance, and access to available welfare schemes.
To create awareness about equality, inclusion, constitutional values, and the rights of students and employees.
To facilitate the reporting and referral of grievances relating to discrimination, exclusion, and unequal treatment.
To monitor inclusion-related initiatives and maintain records of activities, grievances, and action taken.

3. Constitution of the Equal Opportunity Cell

4. Functions and Responsibilities

The Equal Opportunity Cell shall:

Promote equal access to academic programmes, institutional facilities, and student-support services.
Create awareness about scholarships, financial assistance, government welfare schemes, and other educational opportunities.
Encourage an inclusive environment that respects diversity and individual dignity.
Facilitate the referral of grievances relating to discrimination or unequal treatment to the appropriate authority or statutory committee.
Organise awareness programmes, sensitisation sessions, and activities promoting equality and social inclusion.
Coordinate with relevant institutional committees and departments to strengthen student support.
Maintain records of activities, grievances referred, and action taken, subject to applicable confidentiality requirements.
Review inclusion-related initiatives and recommend improvements where necessary.

5. Equal Opportunity Grievance Redressal Mechanism

The Cell follows a systematic procedure for addressing grievances within its scope.

Step 1: Submission of Grievance

Visit the official institutional website: https://dbimsca.edu.in
Click on Quick Links on the website dashboard.
Select the Grievances option on the relevant page.
Click on the grievance registration link provided.
Complete the Google Form with the necessary details and submit it.

Step 2: Registration and Preliminary Review

The grievance shall be recorded and examined to determine its nature and the appropriate course of action.

Step 3: Referral to the Competent Authority

Complaints shall be forwarded to the concerned department, institutional authority, or appropriate statutory committee, depending on the nature of the grievance and applicable regulations.

Step 4: Action and Follow-up

The competent authority shall examine the matter and initiate appropriate action in accordance with applicable rules and procedures. The EOC shall monitor the progress of referred matters within its assigned responsibilities.

Step 5: Documentation and Review

Relevant records of grievances, referrals, awareness activities, and action taken shall be maintained for institutional review and quality assurance.

Urgent complaints involving threats, harassment, or serious discrimination shall be referred promptly to the appropriate authority and shall not be delayed until a routine committee meeting.

6. Confidentiality and Protection

The Equal Opportunity Cell shall handle grievances sensitively and share information only with authorised persons who require it for examination and resolution. Appropriate measures shall be taken to discourage intimidation, victimisation, or retaliation against persons who raise genuine concerns, subject to applicable law and institutional procedures.

7. Awareness and Inclusion Activities

The Cell may organise:

Awareness programmes on equality, inclusion, and constitutional values.
Guidance sessions on scholarships and welfare schemes.
Sensitisation programmes promoting respect for diversity and social harmony.
Activities supporting access to academic and institutional resources.
Periodic reviews of student-support requirements and inclusion initiatives.

9. Institutional Commitment

DBIMSCA is committed to fostering an equitable, inclusive, and supportive learning and working environment. Through awareness, student support, grievance referral, and continuous review, the institution strives to ensure that all stakeholders have fair opportunities to participate in academic and institutional activities.

Women Empowerment Cell (Wec) – Mechanism And Functions

1. Introduction

Don Bosco Institute of Management Studies & Computer Applications (DBIMSCA) is committed to promoting gender equality, women’s empowerment, safety, dignity, and equal opportunities within the campus. The Women Empowerment Cell (WEC) works towards creating an inclusive and supportive environment that encourages the academic, professional, social, and personal development of women students and employees.

The Cell organises awareness programmes, skill-development activities, leadership initiatives, and gender-sensitisation programmes to empower women and promote a culture of equality, mutual respect, and dignity. It functions in coordination with the institution’s other committees and in accordance with applicable laws, UGC guidelines, and institutional policies.

2. Objectives of the Women Empowerment Cell

To promote gender equality, women’s rights, dignity, safety, and equal opportunities within the institution.
To enhance women’s leadership, communication, employability, entrepreneurial, and life skills through training and development activities.
To create awareness about women’s health, legal rights, personal safety, and prevention of gender-based discrimination.
To encourage women’s participation in academic, professional, cultural, sports, research, and leadership activities.
To organise gender-sensitisation programmes and monitor initiatives that contribute to an inclusive and supportive campus environment.

3. Constitution of the Women Empowerment Cell

Position	Proposed Member
Chairperson	Mrs. Rajashree G., Associate Professor
Coordinator	Mrs. Bharathi M. S., Assistant Professor – Languages
Member	Mrs. Sushmitha R., Assistant Professor – MBA
Member	Mrs. Shalini N. S., Assistant Professor – MCA
Member	Mrs. Padmavathy C., Assistant Professor – Commerce
Member	Ms. Tejasvini B., Assistant Professor – Languages
Member	Mrs. Rashmi, HR Coordinator & Admin

4. Functions and Responsibilities

The Women Empowerment Cell shall:

Organise programmes promoting women's empowerment, gender equality, and leadership.
Conduct workshops, seminars, and awareness sessions on women's rights, safety, health, and well-being.
Facilitate skill-development programmes to improve communication, employability, entrepreneurship, and professional competence.
Encourage women students to participate in research, innovation, sports, cultural activities, and institutional leadership.
Promote awareness of relevant government schemes, scholarships, and opportunities available to eligible women.
Encourage respectful behaviour and gender-sensitive practices among students and employees.
Coordinate with the Internal Complaints Committee (ICC) and other appropriate authorities when a concern falls within their jurisdiction.
Maintain records of programmes, attendance, feedback, photographs, reports, and action taken for institutional documentation and quality assurance.

5. Women Empowerment Cell Mechanism

The Cell follows a systematic mechanism for implementing its activities and facilitating support.

Step 1: Identification of Needs

The Cell identifies the developmental, academic, professional, and awareness needs of women students and employees through feedback, consultations, and institutional reviews.

Step 2: Planning and Scheduling

An annual or semester-wise activity plan is prepared, identifying proposed programmes, coordinators, timelines, and expected outcomes.

Step 3: Implementation of Activities

The Cell conducts workshops, awareness programmes, training sessions, leadership activities, and other initiatives in coordination with relevant departments.

Step 4: Feedback and Evaluation

Feedback is collected from participants to assess the effectiveness of programmes and identify areas for improvement.

Step 5: Documentation and Review

Activity reports, attendance records, photographs, feedback, and outcomes are maintained. The Cell reviews its initiatives periodically and recommends improvements for the subsequent academic period.

6. Support and Referral Mechanism

Women students and employees who require guidance or support may approach the Women Empowerment Cell Coordinator through the official institutional contact details.

The Cell shall listen to concerns sensitively and guide the concerned person towards the appropriate institutional support mechanism.

Complaints involving sexual harassment shall be referred to the Internal Complaints Committee (ICC) for action in accordance with applicable law and regulations. Other grievances shall be referred to the appropriate institutional authority or statutory committee, depending on their nature.

Urgent safety concerns shall be brought promptly to the attention of the appropriate authority or emergency services, as necessary.

7. Activities of the Women Empowerment Cell

The Cell may organise the following activities:

Women's leadership and personality-development programmes.
Gender-sensitisation workshops and awareness campaigns.
Legal awareness programmes on women's rights and protections.
Health, hygiene, wellness, and self-care awareness sessions.
Self-defence and personal-safety workshops.
Entrepreneurship, employability, communication, and financial-literacy programmes.
Celebrations and educational activities connected with International Women's Day.
Mentoring, role-model interactions, and career-guidance sessions.

9. Institutional Commitment

DBIMSCA is committed to creating a campus where women are respected, supported, and encouraged to realise their academic, professional, and personal potential. Through empowerment initiatives, gender sensitisation, skill development, and coordination with appropriate institutional committees, the institution strives to foster equality, confidence, leadership, and a safe learning and working environment.